So You Want to Be on the PTA Executive Board

President

http://toolkit.capta.org/job-descriptions/president/

Best for people who…

…like working from a high-level perspective, enjoy working with many different people and projects, and thrive on multi-tasking.

Real Life Responsibilities

-lead monthly executive board & general meetings
-develop agendas for meetings
-send regular email updates
-partner with the school site to identify areas PTA can support
-participate in monthly PTAC meetings
-be the PTA point of contact for committee chairs
-other projects as desired

Time Commitment & Frequency

high & ongoing

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Recording Secretary

http://toolkit.capta.org/job-descriptions/secretary/

Best for people who…

…want a defined scope of responsibility, take notes well, and are available for monthly meetings.

Real Life Responsibilities

-take minutes for executive and general meetings
-post minutes in the shared drive for review in a timely manner

Time Commitment & Frequency

low & regular

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Treasurer

http://toolkit.capta.org/job-descriptions/treasurer/

Best for people who…

…LOVE budgets and bookkeeping, and have very high attention to detail.

Real Life Responsibilities

-work with the president to draft the annual budget
-deliver treasurer’s report at monthly meetings
-manage bookkeeping
-cut checks for reimbursements
-maintain organized financial records

Time Commitment & Frequency

high & ongoing

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Executive VP

http://toolkit.capta.org/job-descriptions/executive-vice-president/

Best for people who…

…enjoy being called upon when needed and are open to handling any tasks thrown their way.

Real Life Responsibilities

-fills in when the president is unavailable

-signs reimbursement requests and checks in a timely manner, typically on campus
-projects as assigned by the president

Time Commitment & Frequency

medium & ongoing

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VP Membership

http://toolkit.capta.org/job-descriptions/membership-chairman/

Best for people who…

…are passionate about the PTA and are comfortable asking people to join PTA and donate.

Real Life Responsibilities

-organize and lead the annual membership drive at the beginning of the school year
-other membership-related projects as desired

Time Commitment & Frequency

high & seasonal

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Historian

http://toolkit.capta.org/job-descriptions/historian/

Best for people who…

…are interested in a very defined responsibility and enjoy organizing data.

Real Life Responsibilities

-collect volunteer hours for PTA meetings & events
-submit an annual report of volunteer hours
-other projects related to preserving the record of activities for distribution

Time Commitment & Frequency

low & regular/seasonal

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Financial Secretary

http://toolkit.capta.org/financial-secretary/

Best for people who…

…are comfortable with high-level finances and are available for bank runs as needed.

Real Life Responsibilities

-makes bank deposits using cash handling best practices
-keeps a record of all PTA funds collected, deposited, and disbursed
-prepares monthly & annual financial reports

Time Commitment & Frequency

medium & ongoing

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Auditor

http://toolkit.capta.org/job-descriptions/auditor/

Best for people who…

…enjoy solving puzzles and have a high-level understanding of finances.

Real Life Responsibilities

-conduct financial audits at mid-year and end of the year to ensure financial best practices are being followed
-present findings as needed

Time Commitment & Frequency

medium & seasonal

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Parliamentarian

http://toolkit.capta.org/job-descriptions/parliamentarian

*Parliamentarian is not an elected position. This role is appointed by the President and approved by the board.

Best for people who…

…crave structure and enjoy enforcing rules and procedures.

Real Life Responsibilities

-assist the president during meetings in regard to parliamentarian procedures (passing motions, voting, quorums, etc)
-chairs the Bylaw committee every 5 years
-chairs the Nomination Committee in the spring

Time Commitment & Frequency

medium & ongoing

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